Privacy Policy for Time Office

Effective Date: 17 July 2025

This Privacy Policy outlines how Time Office ("we", "our", or "us") collects, uses, stores, discloses, and protects your information when you use our application. Time Office is designed for real-time attendance marking of employees via mobile devices. It is not intended for use by children under 13.

1. Information We Collect

We collect the following types of information:

• Personal Identification Information: Name, Employee ID, Email, Phone Number, Department, Designation
• Location Data: GPS location at time of punch-in/out
• Attendance Records: Timestamps of in/out and device information
• Device Details: OS, Device ID, model, IP address
• Photographs: Used only if required for verification (optional)

2. How We Use Your Information

• To record and manage employee attendance
• To verify attendance locations using GPS
• To communicate important work updates
• To maintain security and integrity of attendance records
• To improve app functionality and resolve technical issues

3. Legal Basis for Processing (for EU users)

We process your data based on:

• Contractual necessity (for employment attendance)
• Legal obligation (where applicable)
• Legitimate interest of the employer

4. Permissions Used in App

• Location: For attendance location verification
• Camera: For capturing punch-in photo (if required)
• Storage: To save offline records (if applicable)

5. Data Retention

Your data will be retained only as long as required for the purposes outlined or as mandated by your employer's HR policy and applicable laws.

6. Data Security

We implement strong encryption and security practices to ensure your data is not misused, altered, or lost.

7. Sharing of Information

Your information is never sold. It may be shared only with:

• Authorized HR/admin team of your organization
• Third-party services used strictly for hosting or analytics (if any)
• Law enforcement agencies, only when required by law

8. Third-party Services

We may use third-party services such as cloud hosting, crash reporting, or analytics (e.g., Google Firebase). These providers are under confidentiality agreements and follow applicable data protection laws.

9. International Data Transfers

If your data is processed outside your country (e.g., on cloud servers), we ensure adequate protection as per applicable laws.

10. Your Rights

You may:

• Request access or correction to your data
• Request deletion of data (if not required by employer/legal)
• Withdraw consent, where applicable

11. Children’s Privacy

This app is not intended for children under the age of 13. We do not knowingly collect data from minors.

13. Changes to the Privacy Policy

We may update this policy from time to time. Any changes will be posted on this page with the updated date. Continued use of the app implies acceptance of the changes.

14. Contact Us

If you have questions or feedback about this policy, contact us:

Email: contact@dizitaldreams.in